Accrete is looking for a Executive Assistant & Office Manager to help with the coordination of calendar management for the C-Suite and management team at Accrete.ai. This person will be responsible for flawlessly managing a broad variety of administrative tasks including coordinating calendar management for the C-suite and management team, managing the office with all daily necessities, and other projects/duties ensuring team culture and engagement. The ideal hire will have an ownership mindset, strong organizational and writing skills, as well as a roll-up-the-sleeves attitude.

Accrete is an Dual Use commercial AI software product company that supports the USG through cutting edge AI products. We create AI software, enabling its customers to make better decisions, faster. Accrete is on a mission to create AI so powerful it amplifies human reasoning and enables enterprises to grow in previously unimaginable ways. Prior to launching Accrete in 2017, Prashant Bhuyan, Accrete’s Founder and CEO, spent over a decade in high-frequency trading where he and a core team experimented with and developed AI technology that ultimately became the early underpinnings of Accrete.

Accrete’s agents allow users to directly converse with data underlying the Accrete applications to efficiently surface relevant insights in meaningful, engaging ways. The agents are capable of performing superior information retrieval across structured and unstructured data, contextualizing data with attribution to sources like user manuals or the web, and generating useful content to augment the value provided by the underlying platform. Going forward, the agent team will look beyond just information retrieval. As the agents evolve, they will learn from user interactions and conversations, understand the context of real-time user activity, aid in decision making on behalf of the user and interact with other agents. The agent team works closely with the application teams to provide a library that can be consumed by the other Accrete products.

To learn more about Accrete, please visit our website: Accrete.ai

Responsibilities:

• Provide calendar management for the CEO & C-suite team and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
  • Make certain that all internal and external parties are confirmed to join the meetings they are to attend in advance of the meeting
  • Respond to emails and document requests on behalf of executives
  • Draft slides, meeting notes and documents for executives and the team.
  • Support any ad-hoc requests.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed
  • Book travel arrangements, accommodations, and logistics for offsite meetings, company retreats, events, and team building occasions
• Assist with managing the New York & Boston offices and manage certain aspects of the organization’s office services
  • Manage the office with all daily necessities to ensure the office is always well prepared for clients and customers to visit
  • Provide hospitality to all guests and help to create a welcoming environment
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
  • Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as the organization grows
  • Answer main phone line and respond to inquiries
  • Manage petty cash reimbursements and reconciliation
  • Replenish the office with snacks, office supplies, marketing materials, etc
• Assist with any other functional responsibilities that you have the bandwidth for after you have a strong grasp over your core responsibilities
• Other projects/duties as assigned for the overall benefit of the organization.

Requirements

• 5 - 7 years experience as an Executive Assistant, preferably in a start-up environment
• Expert proficiency with G-Suite and Slack; ability to design and edit graphic presentations and materials
• You have excellent writing and proof-reading skills
• You are eager to learn, intellectually curious, and embody integrity in all that you do
• You’re an independent thinker, self-starter and able to thrive in an intense, do-it-yourself, start-up environment
• You are extremely detail-oriented and plan for every possibility
• You take pride in your work and always strive for excellence
• You are eager to learn and intellectually curious
• Make appropriate, informed decisions regarding priorities and available time
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround and switch gears at a moment’s notice and excellent judgment is essential
• Able to maintain a high level of integrity and discretion in handling confidential information

Salary Range: $100k-130k

Accrete is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.